Automate
Business Process Automation
Connect your tools. Kill the busywork.
- From
- KSh 80,000
- Typically
- 2–6 weeks
What is business process automation, and who is it for?
Business process automation means removing the manual hand-offs between the systems you already run, so a quotation, an approval or an onboarding moves without anyone retyping it. Techmode maps the process first, then automates the steps that cost the most time. From KSh 80,000, in two to six weeks.
We map your operations and automate the hand-offs between them — quotations, invoicing, approvals, onboarding, inventory. Fewer errors, faster cycles, happier teams.
The problem
What this actually costs you.
A quotation waits three days because the person who signs it is travelling.
The same customer detail is typed into four different systems.
New staff take a month to onboard because it is all tribal knowledge.
What we build
The outcome, not the deliverable.
We scope every engagement around results you can measure — not line items that sit on a shelf.
- Eliminate double data-entry
- Speed up approvals and invoicing
- One connected system of record
Workflow mapping
Systems integration
Invoicing & approvals
Internal dashboards
Try it yourself
Automation ROI calculator
Enter staff count, admin hours and average salary to get recoverable KSh per year and the payback period.
Open the demoWhat changes
Before, and after.
| When | The old way | With Techmode |
|---|---|---|
| A quotation needs approval | An email that sits until the approver is back at a computer. | A notification they can approve from a phone, with a reminder if it waits. |
| A job is completed | Someone remembers to raise the invoice, eventually. | The invoice is drafted from the job record the moment it is marked done. |
| A manager asks where things stand | Three people check three systems and produce three answers. | One board, updated as work moves, that everyone reads the same way. |
A quotation needs approval
The old way
An email that sits until the approver is back at a computer.
With Techmode
A notification they can approve from a phone, with a reminder if it waits.
A job is completed
The old way
Someone remembers to raise the invoice, eventually.
With Techmode
The invoice is drafted from the job record the moment it is marked done.
A manager asks where things stand
The old way
Three people check three systems and produce three answers.
With Techmode
One board, updated as work moves, that everyone reads the same way.
What's included
Everything in the price, itemised.
- A mapped process on one page — the current one, timed, before we change anything
- The automated hand-offs between your existing tools
- Approval routing with reminders, so nothing waits on someone being at a desk
- A dashboard showing what is in flight and what is stuck
- Exception handling: what happens when a step fails, decided rather than discovered
- Documentation and a trained owner on your side
Timeline
2–6 weeks, week by week.
Week 1
Map and time it
We walk the process with the people who do it, write down every hand-off, and time the slow ones. You often see the fix during this week.
Weeks 2–4
Automate the hand-offs
The integrations, routing and notifications, built and tested against real cases.
Weeks 5–6
Dashboard, handover, tune
Visibility for whoever runs the process, training, and a tuning window after go-live.
Investment
From KSh 80,000, and what moves it.
Business Process Automation projects start at KSh 80,000 and typically run 2–6 weeks. Every project is scoped and priced in writing before any work begins — the figure below is a starting point, not a quotation.
What pushes the price up
- Systems with no API, where data has to be moved by import or screen automation
- A process that differs by branch or by client and has to support all the variants
- Approval chains with legal or audit requirements attached
What keeps it down
- Automating one process end to end before starting the next
- Tools that already connect — Google Workspace, most modern accounting packages
- Being willing to simplify a step rather than automate it as it stands
Third-party costs — hosting, WhatsApp conversation fees, app store accounts — are yours and are named up front. See how we price for the full picture.
Get my free estimateQuestions
Business Process Automation, answered.
What kinds of process do you usually automate first?
Quotation to invoice, approval routing, customer onboarding, and stock or job tracking. They come up most because they touch several systems and several people, which is exactly where manual hand-offs cost the most.
Do we have to replace our current software?
Usually not. Most of what we do connects what you already run. We only recommend replacing a tool when keeping it would cost more in workarounds than changing it, and we say so plainly.
What if our process is not written down anywhere?
That is the normal starting point. The first week is spent walking it with the people who actually do it, and the map we produce is often useful on its own — several clients change the process before we automate anything.
What happens when an automated step fails?
It is designed in. A failed step goes to a named person with the reason and the record attached, rather than disappearing. Silent failure is the one outcome we design hardest against.
How do we know it actually saved time?
Because we timed the manual process in week one. After go-live we compare against that baseline. If a step did not improve, we would rather find it and fix it than let it be reported as a win.
Ready for software that wins you customers?
Book a free, no-obligation consultation. We'll map your fastest wins and show you exactly what's possible — in plain language, with clear numbers.
Prefer direct? [email protected] · +254 731 290 928 · Mon–Sat, 8am–6pm EAT